7 Remote Team Management Software For Scaling Your Business

by Tanya October 18, 2023

Remote teams are becoming the norm. 

According to industry experts, a large number of 36.2 million Americans are expected to work remotely by 2025.

However, managing remote teams is more than just having a stable Wi-Fi connection. It requires strong leadership, teamwork, and effective communication.

A recent survey found that 53% of remote workers find it difficult to feel connected with their coworkers.

Many companies are now turning to technology to replace traditional office interactions and make remote work easier for employees.

This article will present the top 7 remote team management software to improve your remote work processes and help grow your business.

Remote team management software list

ProofHub– Best for team collaboration and project management

Chanty– Best for collaboration and task management

Trello– Best for task tracking

Slack– Best messaging app to start for all types of teams

Microsoft Teams– Best for real-time communication and collaboration

Google Drive Best for cloud storage and file sharing

Hubstaff Best for time management

What is remote team management software? 

Remote team management software is a comprehensive tool that helps you to efficiently manage and coordinate your remote teams across different locations. 

It offers a centralised platform for team members to collaborate, communicate, and monitor their work progress.

What makes a good remote team management software?

A good remote team management software is one that helps you and your team members stay organized, connected, and productive, even when you’re all working from different locations.

Here are some essential features that make remote team management software valuable:

Task Management: It should help you assign, track, and organize tasks easily so everyone knows what to do.

Communication tools: You’ll want built-in chat, and messaging to keep your team connected.

Time tracking: It should let you monitor how much time team members spend on tasks and projects.

Project management: The software should help you plan, execute, and monitor projects from start to finish.

File sharing: Make sure it allows easy sharing and access to important documents and files.

Collaboration features: It should support teamwork, letting your team work together on tasks and projects.

Security: It should keep your data safe and provide access control.

Scalability: It should work well as your team grows, without causing performance issues.

In addition to these features, good remote team management software should also be easy to use, affordable, and reliable.

Top 7 remote team management software

You have various options when it comes to remote team management software, and each of them has its own set of strengths and weaknesses. 

So, let’s take a look at the 7 best remote team management tools that serve different requirements of organizations.

1. ProofHub 

ProofHub is a powerful all-in-one project management and team collaboration software trusted by more than 90,000 teams globally.

This tool is known for its flexibility and adaptability for use by various teams for different purposes. 

ProofHub provides you with a centralized dashboard for your remote team to plan, schedule, manage, and monitor the progress of your various projects. This helps you to have complete control over your tasks, and projects.

With ProofHub, you can streamline workflow for the entire organization, align your teams, and create a central source of truth for everyone in the organization to eliminate confusion and avoid conflicts.

Key features 

Create tasks and subtasks, set recurring tasks

* Customize project views, including Kanban boards, table view, Gantt charts, calendars, and reports.

* Discussions, notes sharing, comments with @mentions, and built-in chat.

* Streamline the review/approval process with inline comments and advanced markup tools.

* Assign tasks to one or multiple team members.

* Customizable reports to get a detailed overview of how things are going through.

* Open API system to virtually connect to any third-party app of your choice.

PricingProofHub’s flat pricing structure with no per-user fee allows you to scale your organization without worrying about breaking the bank.

The Essential plan starts from $45 per month (billed annually). The Ultimate control plan starts from $89 per month (billed annually).

2. Chanty

Chanty is an all-in-one collaboration platform with a built-in task manager. You can turn any message into a task.

Tasks can be assigned to any team member and filtered by status, dates, and people. Chanty lets you discuss any task in a related flow with relevant team members.

Chanty’s Kanban board offers a flexible and simple way to manage all your tasks in one place. You can set a due date, assign a person, and control the status and priority of any task.

Key features 

* Real-time chat with file sharing

* In-app audio and video calling

* Turn messages into tasks and assign them to your team

* Screen Sharing to easily collaborate remotely

* Tasks can be presented as a Kanban board or task list

PricingChanty Free plan offers limited features but is limited to 10 members. To unlock all the features, you need to switch to the Business plan which starts at $3 per user, per month.

3. Trello

Trello is a popular Kanban-based project management software that brings tasks, teammates, and tools together. It provides you with Kanban-style boards to manage all your projects.

You can create a custom workflow or use a simple three-stage workflow of ‘To-Do’, ‘Doing’, and ‘Done’ to streamline your tasks.

Trello offers a wide range of powerful integrations, project templates, and automation features to help you with project management.

Trello is known for its simplicity and ease of use, but you have to rely on integrations for basic work management features like team communication, time tracking, and project reporting, which might create confusion for you.

Key features 

* Simple to use Kanban Boards 

* Tasks are represented as cards that can be easily moved from one stage to another with drag-and-drop 

* Project templates and workflows to help you get started    

* Butler automation to automate repetitive tasks

* Integration with other daily-use software

PricingTrello Standard plan for teams starts at $5 per user/month when billed annually.

4. Slack

Slack is a messaging remote work tool that everybody loves.

A digital space that helps in communication among teammates, allow them to share ideas, share comment in real time so everything moves swiftly.

You can have all your team communication in one place wherever you go with a remote collaboration tool. 

Key features 

*Create project channels for discussions about various projects

* Drag-and-drop PDFs, images, videos, and other files directly into Slack

* Easily share files and media in the channels

* For interactive communication, use voice and video calls

* Set up reminders and receive notifications

PricingSmall teams can use free plan with no time limit. Standard plan is $2.67/month for small and medium-sized businesses. 

Plus plan for large businesses is $5/month. Enterprise Grid plan is available upon request for regulated or extra-large businesses.

5. Microsoft Teams

Microsoft Teams is a dedicated team chat and collaboration tool that helps teams to stay connected and share information right away. 

You can send instant messages, start a group video conferencing, and make audio calls to your team members. Moreover, you can even share and access files within the tool’s interface.

Key features 

* Create multiple chat channels

* Invite people to conversation using @

* Connect with your teammates in real-time

* Easily find messages and files that you have sent in the past using search

* Record audios, videos, and screen sharing presented during the meeting and view them later

* Supports integration with many third-party apps

Pricing$5.00/month (Microsoft Teams is available as part of Microsoft Office 365 subscriptions).

6. Google Drive

Google Drive must be a familiar term for every Gmail account holder. After all, the convenience with which files are stored and shared on Google Drive is incomparable.

Not only individually, but, many organizations still rely on Google Drive for their day-to-day storage needs. The platform also allows you to collaborate in real-time by leaving comments, suggestions, and feedback on the drive, which can later be resolved by the individual concerned. 

And just like that collaboration becomes super easy breezy with Google Drive. All you need to do is provide access to whoever you want to.

Key features 

* Centralized space to save, manage, and share files 

* Cloud-based drive used by billions of organizations

* Personalization of the Google experience is possible

* Security and privacy checkup

PricingDrive Enterprise is available for $8 per user per month with an additional cost of $1/25GB of storage.

7. Hubstaff

Hubstaff is a time-tracking app that helps businesses of every size manage employees more efficiently and increase productivity by tracing projects and timesheets.

Its efficient time-tracking function allows you to keep track of both individual and overall time spent on a project, and it can be accessed directly from Chrome and the Hubstaff web dashboard. 

Hubstaff’s GPS and geofence time monitoring feature allows teammates to clock in and out, as well as send out automated reminders.

Key features 

* Smarter timesheets to build invoices and process payroll

* Idle time detection to spot deal breakers

* Lockable time doesn’t allow latecomers to update time

* Track time, GPS location, break hours, and time off

PricingBasic plan at $7/user/month and premium plan at $10/user/month. 


In this article, we have explored the top 7 remote team management software. We looked at things like what they can do, how much they cost, and how easy they are to use.

These tools come with lots of robust features to help you run your remote team smoothly, like keeping track of tasks, managing time, staying in touch, and managing projects.

Remember, the perfect remote team software for your business comes down to your own unique needs and budget. But, the 7 options we mentioned here can be a starting point for your search.


Author bio: Nandini Sharma is the marketing manager at ProofHub, counted amongst the best Asana alternatives. She is always delighted to talk about SAAS, project management, marketing expertise, and teamwork. Her major interests are reading about new trends in work management and doing arts and crafts. Her artistic nature also shows in her progressive approach.

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